Privacy Policy

The CANN Project – Privacy Notice

This Privacy Notice applies to the processing of your information by The CANN Project as data controller. We take your privacy and our responsibility to protect your information seriously and will take care in use and handling of your personal data.

This Privacy Notice explains how we use information about you, how we protect your privacy in compliance with the Data Protection Act (2018) and the General Data Protection Regulations (2018) and the rights you have over your personal information.

Purpose and legal basis for processing:

When you contact us to make an enquiry, we collect information, including your personal data, so we can respond to it.

When you connect to our services via social media, we collect information, including your personal data, so we can administer, facilitate and manage your social media relationship with the CANN Project.

When you visit our website we collect your IP Address to maintain, monitor and improve the performance of our website.

Our Website uses cookies. Cookies identify your computer or device rather than you as an individual user and are used for different purposes.

The legal basis we rely on to process your personal data is article 6(1)(f) of the GDPR, which allows us to process personal data when its necessary for the purposes of our legitimate interests.

What we need

We need your first name, last name and email address.

We need your social media account profile to allow us to respond to your posts about the project because if you choose to connect to our services via social network sites, the information we will receive will depend on your social media privacy settings but would typically include your basic public profile information such as your username and profile picture.

We need your IP Address and browser settings.

Cookies are small text files that are placed on your computer that will anonymously record your site usage.

Why we need it

We need your name and email address to respond to your request for information about the project and provide related customer service.

We need your social media account profile to provide you with updates on the project and respond to your posts if required.  We will also collate aggregated and anonymised data from social networks to report on the progress and success of the project.

We need your IP Address to carry out research about general engagement with our website in order to improve the content of the Site and assess user levels.

We use a cookies tool to collect information on how visitors use our website.

What we do with it:

We will process and hold your data in order to respond to your queries.

We will share your personal information within The CANN Project team for the purposes of ensuring we are providing a tailored and optimum customer service only.

You may choose to connect to the websites of our funding body, the Special EU Programmes Body (SEUPB) and our partner organisations, namely:

  • Newry, Mourne and Down District Council – lead partner organisation
  • Argyll and the Isles Coast and Countryside Trust (ACT)
  • Agri-Food and Biosciences Institute (AFBI)
  • Armagh City, Banbridge and Craigavon Borough Council
  • East Border Region (EBR)
  • Golden Eagle Trust (GET)
  • Institute of Technology Sligo (ITS)
  • Monaghan County Council
  • Scottish Natural Heritage (SNH)
  • Ulster University
  • Ulster Wildlife

Please be aware that The CANN Project is not responsible for the privacy practices of our partner sites.  These can be accessed via their websites and we would encourage you to read their privacy notices.

By connecting to our social network sites you understand and agree that we are providing a platform for you to post content, including photos and comments, and to share this publicly. This means that other Users may search for, see, use, or share any of your content that you make publicly available through the social network site, consistent with the terms and conditions of the Social Network provider’s privacy notice and terms of use.

We will anonymise your IP address to create statistics relating to the use of our website to share with our funding body and partner organisations and for system administration.

We will use cookies to track your progress through our website and to monitor website performance and your use of our website, authentication and improving the functionality of our website, connecting you to our social media networks and quality assurance.

Most browsers automatically accept cookies. You can set your browser so that you will not receive cookies and you can also delete existing cookies from your browser.

This privacy notice does not cover any cookies used by external sites that may be linked to this site e.g. our partner websites and social network sites.

How long we keep it:

We shall retain your personal data until June 2028 in line with our retention and disposal schedule.

What are your rights:

  • You have the right to request access to the personal data that we hold about you.
  • You have the right to ask for your personal data to be rectified, or to restrict the way in which we process it.
  • You have the right to object to our processing of your personal data. There are legitimate reasons why we may refuse your objection, which depend on why we are processing it.
  • You have the right to ask us to erase your personal information in certain circumstances.
  • You have the right to complain to the Information Commissioners Officer if you are unhappy with the way in which we have processed your personal data.

If you wish to make a Subject Access Request or if you have queries about access to your information please contact The CANN Project at or 0300 013 2233.

Do we use any data processor:

We do not use any data processor.

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